Registration

We are excited to welcome the worldwide haptics community to San Francisco for the 2018 Haptics Symposium.  This page explains how conference registration will work this year. This page will also include a link to the registration website when it opens in January 2018. 

Registration Process: Conference registration will require the following:

  • IEEE account username and password, as appropriate. Your user credentials will be used to verify IEEE membership and eligibility for discounted IEEE member rates during the registration process. If you do not have your user credentials, please follow the instructions listed under the FAQs tab on the registration page to recover your IEEE username and password.
  • Registration discount code, as appropriate. IEEE member rates apply to both IEEE members and IEEE Technical Committee on Haptics (TCH) members. TCH members who are not also IEEE members should obtain a discount code prior to completing their online registration in order to obtain IEEE member rates. All requests for discount codes should be via email to the Haptics Symposium Registration Chair (registration@hapticssymposium.org) with the subject HAPTICS TCH Discount Code Request. Requests should include the registrant's name and the type of discount code being requested.
  • Titles of the accepted technical papers, work-in-progress papers, hands-on demonstrations, and/or cross-cutting challenges that you will be presenting. All accepted papers, posters, demos, and cross-cutting challenges must be presented in person.
  • Payment of extra page charges, as appropriate. If the camera-ready version of your technical paper exceeds six pages, you will be charged $200 for each additional page, up to two pages. Similarly, if your work-in-progress paper exceeds two pages, you will be charged $200 for each additional page, up to one page. Failure to pay the additional page fees will prevent the publication of your paper in the archival IEEE conference proceedings.

Conference Registration includes:

  • Attendance at all Haptics Symposium activities, including cross-cutting challenges, technical paper podium presentations, WIP paper poster presentations, hands-on demonstrations, and exhibits.
  • The electronic conference program and proceedings.
  • Wireless internet access for the duration of the conference.
  • Coffee breaks on all four days of the conference.
  • Welcome reception at the Westin St. Francis on Sunday, March 25, 2018.
  • One ticket for the banquet at the Westin St. Francis on Tuesday, March 27, 2018.  You can buy additional banquet tickets during registration.

One-day Registration includes:

  • Attendance at a single day of the conference (March 25, 26, 27, or 28). You will need to specify which day you choose to attend prior to your arrival.
  • Participation in the evening event (welcome reception, WIP poster session, or banquet) taking place on your chosen day.  There is no evening event on the last day of the conference.
  • The electronic conference program and proceedings.
  • Wireless internet access for the day you attend.
  • Coffee breaks for the date of attendance.

Technical Tour Registration is separate and includes:

  • Transportation from the conference venue to the technical tour location and back.
  • Visits to a variety of haptics and robotics research labs at Stanford University.

Registration Changes: Any changes to your registration can be made by revisiting the registration page and making the desired modifications. To make changes, you will need the confirmation number provided in your registration confirmation email.

Cancellation Policy: All cancellation and refund requests must be provided in writing to registration@hapticssymposium.org with the subject HAPTICS Registration Cancellation Request by 11:59 pm PST on March 1, 2018. No refunds will be issued after this deadline. An administrative fee of $100 USD will be deducted from each refund. Please follow the Modification/Cancellation link in your registration confirmation email.

Visa Letter Requests: Formal invitation letters will not be issued to all attendees, but we will provide visa support letters upon request. For visa support letters, send the information requested below to registration@hapticssymposium.org with the subject HAPTICS Visa Letter Request. All visa support letters will be issued via email.

  • Full name as it appears on your passport
  • Email address
  • Full mailing address
  • Registration confirmation number
  • Title(s) of any technical papers, work-in-progress papers, hands-on demonstrations, and/or student innovation challenges accepted for the conference for which you are an author
  • Additional details that you require in your letter

Note to Authors: At least one presenting author must register for the conference by February 26, 2018, for accepted work to be included in the electronic conference program and proceedings, and for technical papers to appear in the archival IEEE proceedings.  A one-day registration is sufficient for a cross-cutting challenge presentation, and a full conference registration is required for technical papers, WIP papers, and hands-on demonstrations.